When planning a wedding, couples focus extensively on the guest experience, but it’s also crucial to consider the needs of your wedding vendors. Providing meals for your team of professionals is not just a nice gesture; it’s a key aspect of keeping them energized and focused throughout the event. Here’s everything you need to know about wedding vendor meals!
Photography: Christie Pham Photography | Venue: Four Seasons Resort in Ko’Olina
Who Should Be Fed?
Typically, you’ll want to provide meals for all vendors who will be working for an extended period. Check vendor contracts as some might be required. This usually includes:
Photographers and Videographers: They’ll spend hours capturing every moment, and a meal will help them maintain their energy.
DJs and Bands: Musicians often play for several hours and will appreciate a meal during a break.
Wedding Planners and Coordinators: They will need sustenance to ensure everything runs smoothly.
Photography: Mike Pham Photography
Timing for Meals
Vendors typically work a shift that starts much earlier than guests arrive and often lasts well into the evening. It’s essential to coordinate meal times so vendors can eat when they are not actively working. A common practice is to serve meals when you and your guests are eating as most people prefer not to be photographed eating.
Meal Options
When determining what meals to provide, consider dietary restrictions and preferences. Here are some tips:
Buffet Style: This allows vendors to select what they like. Include vegetarian, vegan, and gluten-free options to accommodate everyone.
Packaged Meals: Perfect for venues with time constraints. These can be pre-prepared and easily distributed.
***Check with your venue/caterer as to what options are possible to offer.
Budget Considerations
While it may seem like an added expense, providing meals for your vendors can actually be quite cost-effective. Many caterers offer discounted vendor meals, which are typically less expensive than guest meals. It’s a good idea to discuss this with your catering service during the planning stages.
Communication is Key
Be clear about your meal plan with your vendors ahead of time. Include details in your contracts or during planning meetings. If you’re providing vendor meals, make sure they know where and when to find their food. It’s also essential to remind the catering team how many meals they need to prepare!
Photography: Michele C Photo
Providing meals for wedding vendors is a small yet significant way to show appreciation for their hard work. Ensuring they have a proper meal helps keep them energized and focused, which ultimately contributes to the success of your special day. By prioritizing vendor meals, you foster a positive working environment and encourage a seamless flow of the event!
XOXOXO
(A Perfect Day)
A Perfect Day Hawaii, Wedding Planner, Hawaii Wedding Planner, Hawaii Weddings www.APerfectDayHawaii.com