Hawaii Beach Wedding

Congratulations to Jennifer & Jordan!! 1.16.2016 | Halekulani Hotel



Jennifer and Jordan's tea ceremony.



Jennifer and Jordan’s tea ceremony (Photo by Isle Media)



Jordan putting his boutonniere on for the tea ceremony.



Jordan putting his boutonniere on for the tea ceremony (Photo by Isle Media).



Jennifer getting her make up done by Dhyana of Face Art Beauty.



Jennifer getting her make up done by Dhyana of Face Art Beauty (Photo by Isle Media).



Jennifer & Jordan offering tea to their parents.



Jennifer & Jordan offering tea to their parents(Photo by Isle Media).



Jennifer & Jordan's wedding invitation.



Jennifer & Jordan’s wedding invitation (Photo by Isle Media).



Jennifer with her bridesmaids Kandace, Joanna, & Celina



Jennifer with her bridesmaids Kandace, Joanna, & Celina (Photo by Isle Media)



Jordan getting ready in his room at the Halekulani.



Jordan getting ready in his room at the Halekulani (Photo by Isle Media).



Jennifer's custom made hanger for her wedding gown.



Jennifer’s custom made hanger for her wedding gown (Photo by Isle Media).



Jennifer's ceremony dress.



Jennifer’s ceremony dress (Photo by Isle Media).  She was truly pretty as a princess in this dress!!!



The girls helping out Jennifer with her jewelry.



The girls helping out Jennifer with her jewelry (Photo by Isle Media).



Jennifers bouquet made by Todd Oshiro of Always Flowers.



Jennifer’s bouquet made by Todd Oshiro of Always Flowers (Photo by Isle Media).



Jennifer in her ceremony dress.



Jennifer in her ceremony dress.



Kandice, Joanna, and Celina taking a picture of their bouquets made by Todd Oshiro of Always Flowers.



Kandice, Joanna, and Celina taking a picture of their bouquets made by Todd Oshiro of Always Flowers.  It makes us so happy when clients LOVE their flowers :-)!



Jennifer & Jordan's engagement and wedding rings.



Jennifer & Jordan’s engagement and wedding rings (Photo by Isle Media).



Jennifer & Jordan's first sighting (Photo by Isle Media).



Jennifer & Jordan’s first sighting (Photo by Isle Media).



Photo by Isle Media



Photo by Isle Media



Jennifer & Jordan with their wedding party (Photo by Isle Media).



Jennifer & Jordan with their wedding party (Photo by Isle Media).



(Photo by Isle Media)



(Photo by Isle Media)



Flower arbor by Todd Oshiro of Always Flowers (Photo by Isle Media).



Flower arbor by Todd Oshiro of Always Flowers (Photo by Isle Media).



Flowers by Todd Oshiro of Always Flowers (Photo by Isle Media).



Flowers by Todd Oshiro of Always Flowers (Photo by Isle Media).



Ceremony music by Flute a la Harpe (Photo by Isle Media).



Ceremony music by Flute a la Harpe (Photo by Isle Media).



Jennifers walking down the isle with her father.



Jennifer walking down the isle with her father (Photo by Isle Media).



Jennifer & Jordan with Officiant James Chun (Photo by Isle Media).



Jennifer & Jordan with Officiant James Chun (Photo by Isle Media).



Jordan signing their marriage license.



Jordan signing their marriage license (Photo by Isle Media).  Did you know, you don’t need to sign the license in Hawaii any longer?



Photo by Isle Media



Photo by Isle Media



Centerpiece by Todd Oshiro of Always Flowers (Photo by Isle Media).



Centerpiece by Todd Oshiro of Always Flowers (Photo by Isle Media).  I LOVE the glow of candles in the background!



Photo by Isle Media



THANK YOU to Naomi of Les Saisons for the head table draping AND pipe & drape behind the head table!                               Photo by Isle Media



Photo by Isle Media



First Sunset as Husband and Wife!  Photo by Isle Media



Wah Ngai Lion Dancers greet Jennifer & Jordan during their grand entrance (Photo by Isle Media).



Wah Ngai Lion Dancers greet Jennifer & Jordan during their grand entrance (Photo by Isle Media). Talk about a true GRAND entrance!!!



Jennifer & Jordan giving their offerings to the lion dancers (Photo by Isle Media).



Jennifer & Jordan giving their offerings to the lion dancers (Photo by Isle Media).



Jennifer with Jordan in her evening gown.



Jennifer with Jordan in her custom made evening gown (Photo by Isle Media).



Jennifer tossing her bouquet.



Jennifer tossing her bouquet (Photo by Isle Media).  Don’t let her petite figure fool you, Jennifer is STRONG :-)!



Jordan tossing the garter (Photo by Isle Media).



Jordan tossing the garter (Photo by Isle Media).

Jennifer & Jordan SDE-HD from Kelly Sugano.

Thank you to the following vendors for your skills and expertise in making this day SO PERFECT!!

If you want to see more…feel free to keep scrolling below for NON-professional pictures by our staff 🙂



CONGRATULATIONS Mr. & Mrs. Jordan & Jennifer Lum!  Event Manager - Kelly Sugano (left)



CONGRATULATIONS Mr. & Mrs. Jordan & Jennifer Lum! Event Manager – Kelly Sugano (left)



Jordan (Groom) and his Groom's party arriving with gifts for the Tea Ceremony!



Jordan (Groom) and his Groom’s party arriving with gifts for the Tea Ceremony!



Just a little of the sweets prepared for the Chinese Tea Ceremony!



Just a little of the sweets prepared for the Chinese Tea Ceremony!



In their generous nature, Jennifer & Jordan made sure NO ONE who attended the Tea Ceremony went hungry



In their generous nature, Jennifer & Jordan made sure NO ONE who attended the Tea Ceremony went hungry



There's ALWAYS time for fun on your wedding day!!!



There’s ALWAYS time for fun on your wedding day!!!



Ceremony Flowers by Always Flowers!



Ceremony Flowers by Always Flowers!



Reception Flowers by Always Flowers & Specialty Linen by Les Saisons!



Reception Flowers by Always Flowers & Specialty Linen by Les Saisons!



Cake by the Halekulani Hotel and flowers provided & decorated by Always Flowers!



Cake by the Halekulani Hotel and flowers provided & decorated by Always Flowers!



APD staff Michael Ni (left) with Banquet Captain EXTRAORDINAIRE John Nakama (Right)



APD staff Michael Ni (left) with Banquet Captain EXTRAORDINAIRE John Nakama (Right)



Talented and maker of dreams...Todd Oshiro of Always Flowers with Jennifer & Jordan!



Talented and maker of dreams…Todd Oshiro of Always Flowers with Jennifer & Jordan!



MASTER of Ceremonies (MC) Kevin Okutani of Bliss DJs!  Oh what FUN we had!!!  Disclaimer...this is NOT how he dresses for the event, this is after everyone had left and he was breaking down :-)....and STILL smiling :-)!!!



MASTER of Ceremonies (MC) Kevin Okutani of Bliss DJs! Oh what FUN we had!!! Disclaimer…this is NOT how he dresses for the event, this is after everyone had left and he was breaking down :-)….and STILL smiling :-)!!!

 

CONGRATULATIONS Shayne & Christian 11.12.15! SURPRISE Wedding at The Kahala Hotel

On 11.12.15, we had the tremendous honor of being a small part of this special day!  Christian helped us to plan and surprise Shayne with the wedding of their dreams and I can’t thank the wonderful vendors (The Kahala, Les Saisons, Aria Studios, Florist Grand, Island Event Rentals, Carey Honolulu Chauffeured Services, Eric Wehner Photography) who helped us make this happen!  Little did Christian know, there were surprises in place for him too :-)!

When we were contacted by HVCB with this idea, we wanted to do everything possible to not only make this happen but to make it the best we could.  With the wonderful team assembled, we set out to #LetHawaiiHappen!

We hope you enjoy the 2 teaser videos and 1 full length video below.  We have also included some pictures of things not seen in the video 🙂

Teaser #1

Teaser #2

 



Pictures of the couple



Pictures of the couple



Wedding Cake



Wedding Cake



Lead HVCB (Michael & Jaci) staff with the happy couple



Lead HVCB staff (Michael & Jaci) with the happy couple

Congratulations to Zavia & Wenbo! 12.28.14 | The Kahala Hotel



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Bridal Bouquet by Evan Morita Florist Grand


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Zavia & Wenbo’s First Sighting on the beautiful Kahala Hotel staircase (Photo courtesy: Jason Deng of Visionari)


ZnW-Aisle Arrangement PRO


Aisle Arrangement by Evan Morita of Florist Grand (Photo courtesy: Jason Deng of Visionari)


ZnW-Ceremony Setup Collage


Hard at work… Evan Morita of Florist Grand & the Les Saisons team



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The Kahala Hotel Diamond Head Lawn, Flowers by Evan Morita of Florist Grand, Specialty Linens by Noami Lee of Les Saisons (Photo courtesy: Jason Deng of Visionari)


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Officiant Reverend Chris Cain, Gazebo provided by The Kahala Hotel, Flowers by Evan Morita of Florist Grand (Photo courtesy: Jason Deng of Visionari)


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Special Touches for the Guests (Ceremony Program Fans & a Customized Goodie Bag)


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Photo courtesy: Jason Deng of Visionari


ZnW-Favors PRO


Photo courtesy: Jason Deng of Visionari


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Flowers by Evan Morita of Florist Grand and Specialty Linen by Naomi Lee of Les Saisons


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Wedding Cake made by The Kahala Hotel


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Ceremony Floral Arrangement by Evan Morita of Florist Grand repurposed at the Sweetheart Table



ZnW-Dinner PRO



The Kahala Hotel Kahala O Ke Kai Lawn, Flowers by Evan Morita of Florist Grand, Specialty Linens by Naomi Lee of Les Saisons (Photo courtesy: Jason Deng of Visionari)


ZnW-Kelly n Dean


Kelly with Dean Motosue (Banquet Captain) of The Kahala Hotel



ZnW-Kelly with Couple



The New Mr. & Mrs. Li with Kelly Sugano

Thanks to all the vendors who helped make it a great day!



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Congratulations to Jaymee & Blaine! 12.13.14 | Halekulani Hotel


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Bridal Party Bouquets by Todd Oshiro of Always Flowers


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Photographers Frank & Kim Amodo of Frank Amodo Photography and Hairstyling by Allison Miyamoto


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(Left to Right) Makeup Artist: Shantel of LUXXE Artistry Hawaii, Hairstylist: Bevin, Coordinator: Shantina with A Perfect Day and Hairstylist: Allison


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Flower Girl’s hair done by Bevin


JnB-Ceremony Setup PRO


Photo courtesy of Frank Amodo Photography


JnB-Harpist


Ceremony Music by Pumehana Davis Wadsworth of Harp Hawaii


JnB Collage - Les Saisons


Les Saisons Naomi Lee and staff hard at work creating an amazing backdrop.  Uplights by James “Jimmy Taco” Mora of Sure Shot Entertainment and Floral Arrangements by Todd Oshiro of Always Flowers.


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Naomi Lee and Staff of Les Saisons


JnB-First Sighting Collage


Photography Frank Amodo of Frank Amodo Photography and Videographer of Fisheye Studio in position for Jaymee & Blaine’s First Sighting



JnB-First Sighting PRO



Photo courtesy of Frank Amodo Photography


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Escort Card Table Flowers by Todd Oshiro of Always Flowers


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Centerpieces by Todd Oshiro of Always Flowers


JnB-DJ n Emcee


James “Jimmy Taco” Mora of Sure Shot Entertainment, Gregg Hammer of Sons of Thunder Band and HammerTime! on Krater 96.3,


JnB-Food Collage



JnB-Photo Booth


Kelly Sugano and Frank Amodo of Frank Amodo Photography testing Kim Amodo’s Photo Booth


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The wedding cake made by the Halekulani hotel


JnB-Kelly n Gregg


Kelly and Gregg Hammer of Sons of Thunder Band and Hammertime! on Krater 96.3


JnB-Fisheye


Ryan Ishii and Staff of Fisheye Studio


JnB-Kelly n Steven


Kelly with one of our favorite Halekulani Banquet Captain Steven


JnB-Kelly with Couple


The New Mr. & Mrs. Sato with Kelly Sugano

 We hope you enjoy the wonderful video created by Fisheye Studio!

 Thanks to all the vendors who helped make it a great day!

Wedding Budget (Create a budget AND stick to it)!!!



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Christie Pham Photography | www.christie-photography.com



Christie Pham Photography

Most couples we meet, tell us that one of their biggest concerns or reasons why they are interested in hiring a Wedding Planner is to save money or stay in their budget.  Budgets are ALWAYS important and even more so when starting a life together.  We can’t express how important having a sold grasp on your budget is for your combined happiness and ability to enjoy the planning process is.  For this reason, we are VERY excited to help shed some light on this VERY IMPORTANT topic.



Christie Pham Photography | www.christie-photography.com



Christie Pham Photography

From Venue to Vendors, setting a budget can be daunting and initially overwhelming as many don’t know where to begin and what to consider.  Since it can take months research multiple vendors to determine the “average” cost of something and there is still NO way to determine if your wedding is “average”, we recommend looking at YOUR own finances and determine what both of you (Bride & Groom…or if you are lucky, any parents) are able to CONFIRM spending.  Once you know what your budget is, make sure it is an amount you BOTH are comfortable with and won’t need to eat instant saimin everyday to afford ;-).  This will help you to enjoy being engaged as well!    NOTE:  If parents or Sponsors offer to “help” with the cost of your wedding, ask them to deposit their generosity into a “Wedding Bank Account” for you.  *You can tell them you are requesting this so you can keep track of your expenses.*  This will give you the peace of mind knowing what you actually have in your budget and not plan with what “might” come through.  ***If it isn’t deposited, DON’T count on it.***

Here come the actual steps to work with AND STAY within your budget (***IF you want to***).   NOTE:  For the sake of examples, we will be working with a budget of $50,000.  This is NOT an average, just an example.

  • List all of the various vendors (items/services) you plan to spend money (or include in your budget)


    Hyatt Wedding Cake



    Hyatt Wedding Cake

    • To help you get started, here is a list of common types of vendors (Ceremony/Reception venue, Coordinator/Planner Photographer, Videographer, Ceremony music, Florist, Reception music, Favors, Master of Ceremony/MC, Wedding Cake, Officiant/Clergy, Hair/Makeup, Attire, Invitations, Transportation, Decor, Linen, Lighting, Caterer, Photo Booth)
  • Then list your vendors in order of priority to YOU!   NOTE:  If someone is contributing to the budget of your wedding, they may insist in having a voice in your decision.  Unfortunately, if you don’t want this to happen, you may need to consider gracefully turning down their offer.
    • You should NOT have more than one “#1”
    • #1 Should be YOUR most important priority (just because something is important to many other couples, it may not and doesn’t need to be important to you)
  • Using the budget amount you came up with, divide up that amount and assign a dollar amount to each type of vendor.     NOTE: Regardless of what each type of vendor typically charges, don’t think about it.  Your #1 priority needs to have more than #2, #2 needs to have more than #3, etc.  The example below is not the typical order of priorities OR averages spent, we are using this list (and the amounts) to prove a point and show you an example of what your list should look like (ie: wedding favors are usually a lower priority):


Centerpieces



Centerpieces

  • Venue: $30,000
  • Favors: $3,500
  • Videographer: $3,250
  • Cake: $2,950
  • Florist: $2,500
  • Photographer: $2,100
  • MC: $1,700
  • DJ: $1,500
  • Hair and Makeup: $1,250
  • Dress: $750
  • Tux: $500
  • Now you are ready to START choosing and securing your vendors!  Start with your #1 priority and work your way down.  It is important to work in order and here is why.  1)  You don’t want to lose valuable time securing something that isn’t important to you (just because it might be more important to the “average” couple) 2)  You don’t want to use up your budget on something that isn’t important to you (for the same reason).


    PC: Kai Photo



    PC: Kai Photo

    • By having more money allocated to your #1 priority, you should be able to spend the appropriate amount based as your unique priorities
    • If you have MORE than enough for the type of vendor you are securing, you can move the remaining amount to your next highest priority
      • (ie: If you only needed $25,000 for the Venue, you now will have $8,500 for your favors)
    • If you DON’T have enough money for the vendor/priority you are currently working on, you (as a couple) can decide how much money you want to lower any of the lower priority category budgets or if you want to just eliminate your lowest priority completely.
  • If you follow this process, you will never be SURPRISED regarding your budget.   TIP:  If possible, try to have your vendors secured 4 months prior to your wedding date so you can begin to work out the finer details of your wedding!

Happy Planning!



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Concepts & Ideas for Jessica :-)



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These are just some pictures we pulled for a Bride we will be meeting tomorrow (for the first time).  Just some ideas we think she might like (from past APD weddings)  based on her Pinterest Board :-).



Christie Pham Photography | www.christie-photography.com



Christie Pham Photography



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CONGRATULATIONS Sara & Lance! 09.08.14 | Hyatt Regency Waikiki Resort & Spa



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Lance and Sara were such a loving couple who really “got” each other.  They really only wanted to make each other happy and enjoy their special day with their friends and family!  Thanks to their amazing vendors, Sara & Lance were able to enjoy every minute of their wedding day (even with the remnants of Hurricaine Iselle lingering).  CONGRATULATIONS Mr. & Mrs. Lance & Sara Okuda!!!


CJ with Naturally You, Husband and Wife duo Davis & Janice with Video 21 Productions


Hair & Makeup Styling by CJ Bae-Siepka of Naturally You with Husband & Wife Videographer duo Davis & Janice of Video 21 Productions


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Photo by Eugene Kam Photography


SnL-Flower Collage


Floral masterpieces by Todd Oshiro of Always Flowers


SnL-James Chun, Officiant


Reverend James Chun


Photo by Eugene Kam Photography


Photo by Eugene Kam Photography


Manoa Strings


Ceremony Music by the Manoa String Quartet


Naomi Lee and Team of Les Saisons


Naomi Lee and Team of Les Saisons doing what they do best… DECOR!


Photo by Eugene Kam Photography


Photo by Eugene Kam Photography


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Shisa Dog



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Michele Ganiko and Vy of the Hyatt Regency Waikiki Resort & Spa


SnL-Wedding Cake_Centerpiece Collage


Photos by Eugene Kam Photography and Wedding Cake by the Hyatt Regency Waikiki Resort & Spa


DJ & Emcee Don Faumuina and team of Spin Dr's M.D.


DJ & Emcee Don Faumuina and team of Spin Dr’s M.D.


The Wedding Party having fun with photo props from Flipbooks Hawaii.


The Wedding Party having fun with photo props from Flipbooks Hawaii (Photo by Eugene Kam Photography)


Erica Martin and Team with Flipbooks Hawaii


Erica Martin and Team with Flipbooks Hawaii & InstaBooth Hawaii


The New Mr. & Mrs. Okuda with Kelly Sugano


The New Mr. & Mrs. Okuda with Kelly Sugano

Please enjoy this “SDE” (Same Day Edit) by Video 21 Productions:

Thanks to all the Vendors who helped make this a great day!



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Congratulations to Lisa and Michael! 08.08.14 | Anela Garden & Hyatt Regency Waikiki Beach Resort & Spa



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A Perfect Day was happy to spend the day assisting Lisa and Michael on their big day! Their beautiful ceremony was held at the Anela Gardens and their reception was held at the Hyatt Regency Waikiki Resort & Spa.  Even with a hurricane scheduled to hit, nothing was going to stop this beautiful couple from having an amazing wedding!


LnM - Ceremony Site Collage 2


Anela Garden


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Bridal Bouquets by Spinning Web Florist and Photo by Christie Pham Photography



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Photo by Christie Pham Photography


Floral arrangements by Spinning Web Florist and Photo by Christie Pham Photography


Photos by Christie Pham Photography


Photo by Christie Pham Photography


Photos by Christie Pham Photography


Hyatt Regency and Photo by Christie Pham Photography


Hyatt Regency Waikiki Ballroom, Florals by Spinning Web, Wedding Cake by the Hyatt Regency Waikiki, Uplighting by DJ Kevo Kevin Okutani and Photos by Christie Pham Photography


Centerpieces by Spinning Web Florist and Photos by Christie Pham Photography


Centerpieces by Spinning Web Florist and Photos by Christie Pham Photography


LnM - Hyatt Banquet Captain


Sammy, Banquet Captain at the Hyatt Regency Waikiki Beach

 

LnM - DJ


DJ Kevo Kevin Okutani


LnM - Photo Booth



Mr. & Mrs. with Kelly Sugano


Mr. & Mrs. Reyes with Kelly Sugano

This wedding was so amazing that we weren’t able to get all images into this post.  To view additional images, please feel free to click here.
THANK YOU to Lisa for writing such a thoughtful review on YELP about us!!!
Thanks to all the vendors who helped in making it a great day!
 

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Who are you? What do you do? Getting to know your Wedding Vendors

There are a lot of people that will be an essential part of your big day to make your dream become a reality. To name a few, there is a Catering Sales Manager, Banquet Captain, Wedding Designer, and Wedding Coordinator. What role does each person play? Here is a brief description of their specialties and how they’re an important contribution to your special day.


sheraton 4


Photo by: La Vie Photography

Catering Sales Manager
The title of Catering Sales Manager may differ for each venue. Most commonly, their primary role is to assist you with securing the venue, along with the floor plan, food, and beverages should you decide to order from the venue. Sometimes the Catering Sales Manager will be confused as a Wedding Coordinator. Please keep in mind that the Catering Sales Manager specializes in the venue, available amenities, and their menu options. Unlike a Wedding Coordinator, they won’t be able to assist you with reminding your bridal party of all pertinent call times and “don’t forgets” on the wedding day.

Banquet Captain
Now let’s introduce the Banquet Captain! Their role is to execute what was agreed upon in your Catering Contract/BEO (Banquet Event Order). They are responsible for overseeing the execution of all details arranged with the Catering Sale Manager/banquet operations. Therefore, if you have any concerns about the venue on your big day, it should be communicated with your Banquet Captain.  After spending the amount of time, whether it’s days, weeks, or months, communicating with your Catering Sales Manager about your selections, pricing, and details, there is a high possibility that your Catering Sales Manager will be present on your wedding day for a limited amount of time (if at all). Rest assured; this is when your Banquet Captain steps in! The Catering Sales Manager and the Banquet Captain work closely together in communicating the specifications for your big day. Your BEO (Banquet Event Order/Private Party Agreement/Wedding Detail Report) is one of their most essential tools of communication, which is why it is so important to make sure it’s accurate and delivered to your Catering Sales Manager by the deadline.  NOTE:  If you hire A Perfect Day, we will work VERY closely with your Banquet Captain on your behalf.

Wedding Designer
Behind door number three, we have your Wedding Designer! Your Wedding Designer specializes in collaborating every element in a way that will bring each couple’s wedding ideas to life; creating the perfect ambiance for your special day. They have skills in décor, lighting, layout, texture, and color design. From table linens, napkins, chair types and shapes, flowers, walls, to spotlights that pulsate to the music, your Wedding Designer will be able to provide insight and design to keep your wedding aesthetically constant with your invitations and thank you notes.

TIP: Some vendors (including A Perfect Day) might even give you their design input for FREE!


BIANCA PHOTOGRAPHY


Photo by: Bianca Photography

Wedding Coordinator

Finally, we are pleased to present… your Wedding Coordinator! This is the person that gather all your details together, organizes, and manages all aspects of the wedding to ensure that things run smoothly on your big day. Essentially, their role is to alleviate the stress from the Bride & Groom so the couple can enjoy their wedding! From having a copy of your speech handy, making sure you have the lucky envelope (li-cee) ready for the Chinese Lion Dance performers, to locating your photographer, your Wedding Coordinator will know each person’s role and make sure each of them plays their part so you won’t have to run around in your extravagant wedding heels. Above all, their main concern is the happiness of the Bride & Groom!

Your Wedding Coordinator is also a great resource for everything wedding related! Coordinators may offer excellent consulting services to point you in the right direction, such as advice on which photographer fits your budget. However, it is entirely up to the couple to decide how involved or not involved they want the coordinator to be in the planning process. This is how your coordinator determines a price quote for their services. The price may vary, depending on the coordinator and the services they provide.

Happy Planning!

~A Perfect Day~

Indoor vs. Outdoor Weddings

Private Indoor Wedding or Fresh Outdoor Wedding

Weddings are one of the most special moments in the lives of a couple. Being in Hawaii, having a wedding indoors versus outdoors can be one of the hardest decisions a couple will make.  In Hawaii, an outdoor wedding may have fresh air and breathtaking views, but there are both advantages and disadvantages to choosing an outdoor wedding. The tug of war between indoor events and outdoor events in Hawaii might be a bit tough because there are so many options!





Ceremony at The Kahala Hotel (Photo by: VISIONARI)

When weighing your options, it all comes down to the availability and space of the venue, the weather, ambiance and décor, your vendors, and of course, the cost of it all. To help you with your decision, we’ve listed some pros and cons for you to consider. We will even include some tips so you will have an idea on how to prepare for them.

AVAILABILITY & SPACE: WHAT DO YOU MEAN IT’S NOT AVAILABLE’???

Since Hawaii is considered one of the top wedding destinations, most of the popular indoor AND outdoor venues are booked out a year in advance (or even more). If you prefer to have your wedding on a weekday, you might have a better chance securing your desired venue with a short notice. Do you have a big guest list? If you do, maybe an outdoor wedding would better accommodate your guests so they won’t feel cramped in a ballroom. Are you planning from afar?  If so, an indoor venue might be your best route to save on the added stress of planning an outdoor reception and be able to celebrate til later in the evening.

Indoor (PRO):

  • Convenient access to restrooms (usually well kept), you can control your guest count (not having to worry about the cost of having to invite “everyone”), less coordination/planning is usually required as fewer vendors are needed.

Indoor (CON):

  • Depending on which venue you choose, their maximum capacity might hinder you from inviting everyone on your guest list.

TIPIf you already know that your final guest count would exceed every venue’s max cap., you may want to consider an outdoor wedding or reducing your guest count.

Outdoor (PRO):

  • Lots and lots of SPACE! Kids can run around freely, you can space out your tables and chairs so your guests can mingle, and you can invite as many guests as your heart’s desire.

Outdoor (CON):

  • Some outdoor venues might have limited parking spaces (especially if you have a really large guest list).  It can also be harder to control/limit your guest list as there is enough space to fit everyone.

TIPCheck with the venue to see if they offer an alternative parking solution or maybe hire a valet.





Sheraton Waikiki Hotel – View from the head table (Photo by Kai Photo)

WEATHER: THE BEAUTY OF MOTHER NATURE, OR NOT….

One of the things that Hawaii is known for is our beautiful weather and scenic views (especially during the summer). For those that are familiar with our weather will know that there are many possibilities. Some days, you might find yourself searching for a spot on the beach to soak up the sun, some days you might find yourself hiding from the sun. Some days the island breeze can give your hair that Picture Perfect wind effect, some days it can create a mini tornado with your hair! From sprinkles of rain, to thunderstorms, to hail, Mother Nature has never failed to keep us on our toes. But everyone knows that weather can be unpredictable. As you plan for one of the biggest days of your life, you still want to be considerate of the comfort of your guests. The key is to be prepared for any possible scenario. These days, there are really fancy tents you can rent to give your outdoor wedding an extravagant appeal as well as shelter for you and your guests.

Indoor (PRO):

  • Comfortably air conditioned, hair intact, dry clothes, clean shoes, and you won’t have to swat flies and mosquitoes all night.

Indoor (CON):

  • If it’s a beautiful day outside, you could miss out on enjoying the warmth of the sun and even the moonlight reflecting in the ocean (unless of course, you have a view from the indoors).

TIP: For picture purposes, you can consult with your photographer to see if they’d be open to capturing a few photos outside (ie: taking you outdoors for “sunset pictures” when dinner begins)…or have your ceremony and/or cocktails outdoors.  ***NOTE:  The rainier months of the year are from Mid October through March.

Outdoor (PRO):

  • From bright sunshine and blue skies to priceless sunsets and nice island breezes, being outdoors is very refreshing for those who enjoy.

Outdoor (CON):

  • Besides the chance of rain (that can come in horizontally), bugs, gusts of wind (which could affect your decor), and the blazing sun, Mother Nature might also trigger allergies if you or your guests have any. Unlike food allergies, where you can just avoid consuming the items you’re allergic to, you can’t remove the allergens and pollens from the air.




St. Patrick’s Church (Photo by RACHEL ROBERTSON Photography)

TIP: Taking Benadryl and consuming alcohol may not be the best idea. We recommend lots of tissues and staying hydrated if you choose to host your wedding outdoors.

AMBIANCE AND DECOR: SETTING THE MOOD

Are you looking to be surrounded by the tranquility and natural beauty of our island (outdoors) or are you seeking something more private and extravagant (indoors)? With an outdoor wedding, this could mean less decorating since nature becomes your natural backdrop. Indoor weddings are enclosed so you won’t have to scream your vows (unless you want to) to overpower the noise of cars, planes, or construction work. Many venues have rules and regulations you may have to follow. Be sure to get all of your décor ideas “Okayed” by the establishment. If the venue doesn’t allow something, keep looking for the perfect venue!

Indoor (PRO):

  • Noise control and exclusiveness. You won’t have nosy strangers watch you exchange your “I Dos” or in your pictures.

Indoor (CON):

  • Not too many layout options for you to arrange the tables and you might be limited on the amount of decorating you can do.

TIP: This could be a good thing. You might save a lot of money from less decorating.  There are also some indoor options with gorgeous views of the outdoors through floor to ceiling glass doors or windows!

Outdoor (PRO):

  • Gorgeous “Hawaii” scenery. Lantern lights and a fantastic sunset can create a really magical end to your big day.

Outdoor (CON):

  • Your photographer will have to race the clock so that he doesn’t lose precious sunlight for those sunset photos.




Royal Hawaiian Hotel (photo by Derek Wong Photography)

TIP: Have a list of all the poses and photos you want to take and allocate enough time before the sunset for the photographer to work their magic.

VENDORS: SUPPLY AND DEMAND

As relaxing as an outdoor wedding seems, it usually requires more work than an indoor wedding. If the outdoor venue is not able to supply you with your outdoor necessities like: tents, tables, chairs, linen, food, catering equipment, dance floors, lighting, generators, setup/breakdown staff, servers, etc., you will need to look for a vendor that can supply you with all of the above, or work with multiple vendors to make sure you have everything you need. On the bright side, an outdoor wedding would allow you to customize every aspect to your liking, while indoor weddings might have restrictions and set packages that you have to oblige to.

Indoor (PRO):

  • Not only do they provide you with tables and chairs, all of your vendors will have access to electricity! Not to mention, a full kitchen for all your catering needs (including space to keep your layered wedding cake), and items to assist with troubleshooting.

Indoor (CON):

  • Limited food/catering options as well as limited decorating options.

TIP: Ask your vendors for their suggestions as they may have very creative ideas that work within the limitations as set forth by your venue

Outdoor (PRO):

  • You can bring your own food/choose your own caterer and your photographer can easily meander around your guests.

Outdoor (CON):

  • More supplies are needed, such as tents and covers to keep guests and food safe from rain, bugs, or even the sun. Also, lighting can be difficult due to the lack of outlets and power sources. You will have to get creative in finding ways to light up your evening.

TIP: Your vendors should have generators, but you might want to double check with them just in case their company doesn’t provide back-up generators.

COST: TO SPEND OR NOT TO SPEND…

According many of the couples we come into contact with, many of the brides originally think they will save money with an outdoor wedding.  As planning continues, most couples realize that an outdoor wedding usually costs more than an indoor one.  The reason it usually costs more is because the flexibility in cost is dependent on the couple’s preference. If you select an indoor venue that is top notch, it could be very pricey. If you decide to have an outdoor wedding with all the bells and whistles, that could also add up very quickly. Please keep in mind that if your venue does not provide the necessary items like: tents, chairs, linen, dance floor, sound equipment, generators, lighting, food, etc., it would be an additional cost.  NOTE: If you are not okay with plastic utensils, that could be a cue that outdoors may cost you more than indoors.

Indoor (PRO):

  • Fully staffed and No additional costs (liability insurance, catering, renting each fork, cup, napkin, disposing of trash, etc.)

Indoor (CON):

  • Minimum requirements (depending on the venue, their min. may be very high)

TIP: Consider all of your venue options before making your final decision. Ask questions and ALWAYS read the fine print.  No vendor we have worked with has ever tried to have any “hidden fees”.  If you tell your vendor what you have in mind and would like to have happen for your wedding, they can then tell you potential costs that might be involved (ie: microphone rental, video screen rental, staffing an extra bar, etc.)

Outdoor (PRO):

  • Flexibility (can be as inexpensive as the couple are comfortable with) and controllable bar costs (by providing your own beverages from Costco/Sam’s Club and returning what isn’t consumed).

Outdoor (CON):

  • More work (tents are a lot of work) and coordination means more vendors and details required.




Photo by Derek Wong Photography

TIP: Try to find vendors that are able to provide more than one service. That way, you might be able to get a package deal instead of outsourcing to each individual vendor and paying each one a separate check.

It IS possible to have it all!

Our suggestion to “having it all” is to have your ceremony (and maybe cocktails) outdoors so you and your guests get to enjoy the outdoors when it matters most (when you can see everything and take pictures with a beautiful backdrop) with your reception indoors.  This option will save you on cost, stress, no worries about the weather, you will be in A/C, and you will very likely also be able to have your event last longer (as most outdoor events must end by 9-10pm).

Regardless of which setting you choose, either one can be turned into your dream wedding atmosphere with proper preparation. This is your special day and everything should be the way you’ve dreamed it would be!  Hopefully this will help guide you in the appropriate direction that is right for you. Be sure to follow us for more blogs and tips!

Happy Planning!

~A Perfect Day~