Thank you to the following vendors for your skills and expertise in making this day SO PERFECT!!
- Dhyana Leung of Face, Art, Beauty (Hair & Makeup)
- Alan Sangpan of Isle Media (Photographer/Videographer)
- Todd Oshiro of Always Flower (Florist)
- Joel Nishimoto of Halekulani Hotel (Venue)
- Naomi Lee of Les Saison (Specialty Linens)
- Kathy Hallman of Flute a la Harpe (Ceremony Musician)
- Kevin Okutani of Blissful DJs Hawaii (DJ/MC)
- James Chun (Officiant)
- Chris of Wah Ngai Lion Dance (Lion Dance)
If you want to see more…feel free to keep scrolling below for NON-professional pictures by our staff 🙂
On 11.12.15, we had the tremendous honor of being a small part of this special day! Christian helped us to plan and surprise Shayne with the wedding of their dreams and I can’t thank the wonderful vendors (The Kahala, Les Saisons, Aria Studios, Florist Grand, Island Event Rentals, Carey Honolulu Chauffeured Services, Eric Wehner Photography) who helped us make this happen! Little did Christian know, there were surprises in place for him too :-)!
When we were contacted by HVCB with this idea, we wanted to do everything possible to not only make this happen but to make it the best we could. With the wonderful team assembled, we set out to #LetHawaiiHappen!
We hope you enjoy the 2 teaser videos and 1 full length video below. We have also included some pictures of things not seen in the video 🙂
- CJ Bae-Siepka of Naturally You (Hair & Makeup Stylist)
- Evan Morita of Florist Grand (Florist)
- Jason Deng of Visionari (Photographer)
- Ian Fernandez of IMF Visions (Videographer)
- Anna Hinkley of The Kahala Hotel & Resort (Ceremony & Reception Venue)
- Minister Chris Cain (Officiant)
- Kika Inc (Ceremony Musician)
- Naomi Lee of Les Saisons (Specialty Linens)
- Shantel Nishimoto of LUXXE Artistry Hawaii (Makeup Artist)
- Bevin Malina & Allison Miyamoto of Salon Bellina (Hairstylist)
- Todd Oshiro of Always Flowers (Florist)
- Frank Amodo of Frank Amodo Photography (Photographer)
- Ryan Ishii of Fisheye Studio (Videographer)
- Joel Nishimoto of the Halekulani (Ceremony & Reception Venue)
- Pumehana Davis Wadsworth of Harp Hawaii (Ceremony Musician)
- James “Jimmy Taco” Mora of Sure Shot Entertainment (DJ)
- Gregg Hammer of Sons of Thunder Band and HammerTime! on Krater 96.3 (Emcee)
- Kim Amodo of The Booth (Photo Booth)
- Naomi Lee of Les Saisons (Decor)
Most couples we meet, tell us that one of their biggest concerns or reasons why they are interested in hiring a Wedding Planner is to save money or stay in their budget. Budgets are ALWAYS important and even more so when starting a life together. We can’t express how important having a sold grasp on your budget is for your combined happiness and ability to enjoy the planning process is. For this reason, we are VERY excited to help shed some light on this VERY IMPORTANT topic.
From Venue to Vendors, setting a budget can be daunting and initially overwhelming as many don’t know where to begin and what to consider. Since it can take months research multiple vendors to determine the “average” cost of something and there is still NO way to determine if your wedding is “average”, we recommend looking at YOUR own finances and determine what both of you (Bride & Groom…or if you are lucky, any parents) are able to CONFIRM spending. Once you know what your budget is, make sure it is an amount you BOTH are comfortable with and won’t need to eat instant saimin everyday to afford ;-). This will help you to enjoy being engaged as well! NOTE: If parents or Sponsors offer to “help” with the cost of your wedding, ask them to deposit their generosity into a “Wedding Bank Account” for you. *You can tell them you are requesting this so you can keep track of your expenses.* This will give you the peace of mind knowing what you actually have in your budget and not plan with what “might” come through. ***If it isn’t deposited, DON’T count on it.***
Here come the actual steps to work with AND STAY within your budget (***IF you want to***). NOTE: For the sake of examples, we will be working with a budget of $50,000. This is NOT an average, just an example.
- List all of the various vendors (items/services) you plan to spend money (or include in your budget)
- To help you get started, here is a list of common types of vendors (Ceremony/Reception venue, Coordinator/Planner Photographer, Videographer, Ceremony music, Florist, Reception music, Favors, Master of Ceremony/MC, Wedding Cake, Officiant/Clergy, Hair/Makeup, Attire, Invitations, Transportation, Decor, Linen, Lighting, Caterer, Photo Booth)
- Then list your vendors in order of priority to YOU! NOTE: If someone is contributing to the budget of your wedding, they may insist in having a voice in your decision. Unfortunately, if you don’t want this to happen, you may need to consider gracefully turning down their offer.
- You should NOT have more than one “#1”
- #1 Should be YOUR most important priority (just because something is important to many other couples, it may not and doesn’t need to be important to you)
- Using the budget amount you came up with, divide up that amount and assign a dollar amount to each type of vendor. NOTE: Regardless of what each type of vendor typically charges, don’t think about it. Your #1 priority needs to have more than #2, #2 needs to have more than #3, etc. The example below is not the typical order of priorities OR averages spent, we are using this list (and the amounts) to prove a point and show you an example of what your list should look like (ie: wedding favors are usually a lower priority):
- Venue: $30,000
- Favors: $3,500
- Videographer: $3,250
- Cake: $2,950
- Florist: $2,500
- Photographer: $2,100
- MC: $1,700
- DJ: $1,500
- Hair and Makeup: $1,250
- Dress: $750
- Tux: $500
- Now you are ready to START choosing and securing your vendors! Start with your #1 priority and work your way down. It is important to work in order and here is why. 1) You don’t want to lose valuable time securing something that isn’t important to you (just because it might be more important to the “average” couple) 2) You don’t want to use up your budget on something that isn’t important to you (for the same reason).
- By having more money allocated to your #1 priority, you should be able to spend the appropriate amount based as your unique priorities
- If you have MORE than enough for the type of vendor you are securing, you can move the remaining amount to your next highest priority
- (ie: If you only needed $25,000 for the Venue, you now will have $8,500 for your favors)
- If you DON’T have enough money for the vendor/priority you are currently working on, you (as a couple) can decide how much money you want to lower any of the lower priority category budgets or if you want to just eliminate your lowest priority completely.
- If you follow this process, you will never be SURPRISED regarding your budget. TIP: If possible, try to have your vendors secured 4 months prior to your wedding date so you can begin to work out the finer details of your wedding!
These are just some pictures we pulled for a Bride we will be meeting tomorrow (for the first time). Just some ideas we think she might like (from past APD weddings) based on her Pinterest Board :-).
Lance and Sara were such a loving couple who really “got” each other. They really only wanted to make each other happy and enjoy their special day with their friends and family! Thanks to their amazing vendors, Sara & Lance were able to enjoy every minute of their wedding day (even with the remnants of Hurricaine Iselle lingering). CONGRATULATIONS Mr. & Mrs. Lance & Sara Okuda!!!
Please enjoy this “SDE” (Same Day Edit) by Video 21 Productions:
Thanks to all the Vendors who helped make this a great day!
- CJ Bae-Siepka of Naturally You (Hair & Make-up)
- Todd Oshiro of Always Flowers (Florist)
- Eugene Kam of Eugene Kam Photography (Photographer)
- Davis & Janice Lauderdale of Video 21 Productions (Videographer)
- Michele Ganiko of the Hyatt Regency Waikiki Beach Resort & Spa (Reception Venue)
- Don Faumuina of Spin Dr’s M.D. (DJ/Emcee)
- Naomi Lee of Les Saisons (Specialty Linens)
- Erica Martin of Flipbooks Hawaii and InstaBooth Hawaii (Flipbooks/Instabooth)
- Manoa Strings (Ceremony Musicians)
- Reverend James Chun of Hawaii Wedding Minister (Officiant)
Congratulations to Lisa and Michael! 08.08.14 | Anela Garden & Hyatt Regency Waikiki Beach Resort & Spa
A Perfect Day was happy to spend the day assisting Lisa and Michael on their big day! Their beautiful ceremony was held at the Anela Gardens and their reception was held at the Hyatt Regency Waikiki Resort & Spa. Even with a hurricane scheduled to hit, nothing was going to stop this beautiful couple from having an amazing wedding!
DJ Kevo Kevin Okutani
- Wendy Balidoy of Spinning Web Florist (Florist)
- Christie Pham of Christie Pham Photography (Photographer)
- Glenn Alonzo of Red Ring Studio (Videographer)
- Tom Sasagake of Anela Garden (Ceremony Venue)
- Michele Ganiko of the Hyatt Regency Waikiki Beach Resort & Spa (Reception Venue)
- Kevin Okutani of DJ Kevo (DJ/Emcee)
- Aerin Vanbala of Flash Lab (Photobooth)
- Charlotte Funayama of Royal Party Rentals (Chiavari Chairs)
- Alison Hayashi of Kiss & Makeup (Hair & Makeup)
- Scott Dang of Dang’s Limousine (Transportation)
There are a lot of people that will be an essential part of your big day to make your dream become a reality. To name a few, there is a Catering Sales Manager, Banquet Captain, Wedding Designer, and Wedding Coordinator. What role does each person play? Here is a brief description of their specialties and how they’re an important contribution to your special day.
Catering Sales Manager
The title of Catering Sales Manager may differ for each venue. Most commonly, their primary role is to assist you with securing the venue, along with the floor plan, food, and beverages should you decide to order from the venue. Sometimes the Catering Sales Manager will be confused as a Wedding Coordinator. Please keep in mind that the Catering Sales Manager specializes in the venue, available amenities, and their menu options. Unlike a Wedding Coordinator, they won’t be able to assist you with reminding your bridal party of all pertinent call times and “don’t forgets” on the wedding day.
Now let’s introduce the Banquet Captain! Their role is to execute what was agreed upon in your Catering Contract/BEO (Banquet Event Order). They are responsible for overseeing the execution of all details arranged with the Catering Sale Manager/banquet operations. Therefore, if you have any concerns about the venue on your big day, it should be communicated with your Banquet Captain. After spending the amount of time, whether it’s days, weeks, or months, communicating with your Catering Sales Manager about your selections, pricing, and details, there is a high possibility that your Catering Sales Manager will be present on your wedding day for a limited amount of time (if at all). Rest assured; this is when your Banquet Captain steps in! The Catering Sales Manager and the Banquet Captain work closely together in communicating the specifications for your big day. Your BEO (Banquet Event Order/Private Party Agreement/Wedding Detail Report) is one of their most essential tools of communication, which is why it is so important to make sure it’s accurate and delivered to your Catering Sales Manager by the deadline. NOTE: If you hire A Perfect Day, we will work VERY closely with your Banquet Captain on your behalf.
Behind door number three, we have your Wedding Designer! Your Wedding Designer specializes in collaborating every element in a way that will bring each couple’s wedding ideas to life; creating the perfect ambiance for your special day. They have skills in décor, lighting, layout, texture, and color design. From table linens, napkins, chair types and shapes, flowers, walls, to spotlights that pulsate to the music, your Wedding Designer will be able to provide insight and design to keep your wedding aesthetically constant with your invitations and thank you notes.
TIP: Some vendors (including A Perfect Day) might even give you their design input for FREE!
Finally, we are pleased to present… your Wedding Coordinator! This is the person that gather all your details together, organizes, and manages all aspects of the wedding to ensure that things run smoothly on your big day. Essentially, their role is to alleviate the stress from the Bride & Groom so the couple can enjoy their wedding! From having a copy of your speech handy, making sure you have the lucky envelope (li-cee) ready for the Chinese Lion Dance performers, to locating your photographer, your Wedding Coordinator will know each person’s role and make sure each of them plays their part so you won’t have to run around in your extravagant wedding heels. Above all, their main concern is the happiness of the Bride & Groom!
Your Wedding Coordinator is also a great resource for everything wedding related! Coordinators may offer excellent consulting services to point you in the right direction, such as advice on which photographer fits your budget. However, it is entirely up to the couple to decide how involved or not involved they want the coordinator to be in the planning process. This is how your coordinator determines a price quote for their services. The price may vary, depending on the coordinator and the services they provide.
~A Perfect Day~
Private Indoor Wedding or Fresh Outdoor Wedding
Weddings are one of the most special moments in the lives of a couple. Being in Hawaii, having a wedding indoors versus outdoors can be one of the hardest decisions a couple will make. In Hawaii, an outdoor wedding may have fresh air and breathtaking views, but there are both advantages and disadvantages to choosing an outdoor wedding. The tug of war between indoor events and outdoor events in Hawaii might be a bit tough because there are so many options!
When weighing your options, it all comes down to the availability and space of the venue, the weather, ambiance and décor, your vendors, and of course, the cost of it all. To help you with your decision, we’ve listed some pros and cons for you to consider. We will even include some tips so you will have an idea on how to prepare for them.
AVAILABILITY & SPACE: WHAT DO YOU MEAN IT’S NOT AVAILABLE’???
Since Hawaii is considered one of the top wedding destinations, most of the popular indoor AND outdoor venues are booked out a year in advance (or even more). If you prefer to have your wedding on a weekday, you might have a better chance securing your desired venue with a short notice. Do you have a big guest list? If you do, maybe an outdoor wedding would better accommodate your guests so they won’t feel cramped in a ballroom. Are you planning from afar? If so, an indoor venue might be your best route to save on the added stress of planning an outdoor reception and be able to celebrate til later in the evening.
- Convenient access to restrooms (usually well kept), you can control your guest count (not having to worry about the cost of having to invite “everyone”), less coordination/planning is usually required as fewer vendors are needed.
- Depending on which venue you choose, their maximum capacity might hinder you from inviting everyone on your guest list.
TIP: If you already know that your final guest count would exceed every venue’s max cap., you may want to consider an outdoor wedding or reducing your guest count.
- Lots and lots of SPACE! Kids can run around freely, you can space out your tables and chairs so your guests can mingle, and you can invite as many guests as your heart’s desire.
- Some outdoor venues might have limited parking spaces (especially if you have a really large guest list). It can also be harder to control/limit your guest list as there is enough space to fit everyone.
TIP: Check with the venue to see if they offer an alternative parking solution or maybe hire a valet.
WEATHER: THE BEAUTY OF MOTHER NATURE, OR NOT….
One of the things that Hawaii is known for is our beautiful weather and scenic views (especially during the summer). For those that are familiar with our weather will know that there are many possibilities. Some days, you might find yourself searching for a spot on the beach to soak up the sun, some days you might find yourself hiding from the sun. Some days the island breeze can give your hair that Picture Perfect wind effect, some days it can create a mini tornado with your hair! From sprinkles of rain, to thunderstorms, to hail, Mother Nature has never failed to keep us on our toes. But everyone knows that weather can be unpredictable. As you plan for one of the biggest days of your life, you still want to be considerate of the comfort of your guests. The key is to be prepared for any possible scenario. These days, there are really fancy tents you can rent to give your outdoor wedding an extravagant appeal as well as shelter for you and your guests.
- Comfortably air conditioned, hair intact, dry clothes, clean shoes, and you won’t have to swat flies and mosquitoes all night.
- If it’s a beautiful day outside, you could miss out on enjoying the warmth of the sun and even the moonlight reflecting in the ocean (unless of course, you have a view from the indoors).
TIP: For picture purposes, you can consult with your photographer to see if they’d be open to capturing a few photos outside (ie: taking you outdoors for “sunset pictures” when dinner begins)…or have your ceremony and/or cocktails outdoors. ***NOTE: The rainier months of the year are from Mid October through March.
- From bright sunshine and blue skies to priceless sunsets and nice island breezes, being outdoors is very refreshing for those who enjoy.
- Besides the chance of rain (that can come in horizontally), bugs, gusts of wind (which could affect your decor), and the blazing sun, Mother Nature might also trigger allergies if you or your guests have any. Unlike food allergies, where you can just avoid consuming the items you’re allergic to, you can’t remove the allergens and pollens from the air.
TIP: Taking Benadryl and consuming alcohol may not be the best idea. We recommend lots of tissues and staying hydrated if you choose to host your wedding outdoors.
AMBIANCE AND DECOR: SETTING THE MOOD
Are you looking to be surrounded by the tranquility and natural beauty of our island (outdoors) or are you seeking something more private and extravagant (indoors)? With an outdoor wedding, this could mean less decorating since nature becomes your natural backdrop. Indoor weddings are enclosed so you won’t have to scream your vows (unless you want to) to overpower the noise of cars, planes, or construction work. Many venues have rules and regulations you may have to follow. Be sure to get all of your décor ideas “Okayed” by the establishment. If the venue doesn’t allow something, keep looking for the perfect venue!
- Noise control and exclusiveness. You won’t have nosy strangers watch you exchange your “I Dos” or in your pictures.
- Not too many layout options for you to arrange the tables and you might be limited on the amount of decorating you can do.
TIP: This could be a good thing. You might save a lot of money from less decorating. There are also some indoor options with gorgeous views of the outdoors through floor to ceiling glass doors or windows!
- Gorgeous “Hawaii” scenery. Lantern lights and a fantastic sunset can create a really magical end to your big day.
- Your photographer will have to race the clock so that he doesn’t lose precious sunlight for those sunset photos.
TIP: Have a list of all the poses and photos you want to take and allocate enough time before the sunset for the photographer to work their magic.
VENDORS: SUPPLY AND DEMAND
As relaxing as an outdoor wedding seems, it usually requires more work than an indoor wedding. If the outdoor venue is not able to supply you with your outdoor necessities like: tents, tables, chairs, linen, food, catering equipment, dance floors, lighting, generators, setup/breakdown staff, servers, etc., you will need to look for a vendor that can supply you with all of the above, or work with multiple vendors to make sure you have everything you need. On the bright side, an outdoor wedding would allow you to customize every aspect to your liking, while indoor weddings might have restrictions and set packages that you have to oblige to.
- Not only do they provide you with tables and chairs, all of your vendors will have access to electricity! Not to mention, a full kitchen for all your catering needs (including space to keep your layered wedding cake), and items to assist with troubleshooting.
- Limited food/catering options as well as limited decorating options.
TIP: Ask your vendors for their suggestions as they may have very creative ideas that work within the limitations as set forth by your venue
- You can bring your own food/choose your own caterer and your photographer can easily meander around your guests.
- More supplies are needed, such as tents and covers to keep guests and food safe from rain, bugs, or even the sun. Also, lighting can be difficult due to the lack of outlets and power sources. You will have to get creative in finding ways to light up your evening.
TIP: Your vendors should have generators, but you might want to double check with them just in case their company doesn’t provide back-up generators.
COST: TO SPEND OR NOT TO SPEND…
According many of the couples we come into contact with, many of the brides originally think they will save money with an outdoor wedding. As planning continues, most couples realize that an outdoor wedding usually costs more than an indoor one. The reason it usually costs more is because the flexibility in cost is dependent on the couple’s preference. If you select an indoor venue that is top notch, it could be very pricey. If you decide to have an outdoor wedding with all the bells and whistles, that could also add up very quickly. Please keep in mind that if your venue does not provide the necessary items like: tents, chairs, linen, dance floor, sound equipment, generators, lighting, food, etc., it would be an additional cost. NOTE: If you are not okay with plastic utensils, that could be a cue that outdoors may cost you more than indoors.
- Fully staffed and No additional costs (liability insurance, catering, renting each fork, cup, napkin, disposing of trash, etc.)
- Minimum requirements (depending on the venue, their min. may be very high)
TIP: Consider all of your venue options before making your final decision. Ask questions and ALWAYS read the fine print. No vendor we have worked with has ever tried to have any “hidden fees”. If you tell your vendor what you have in mind and would like to have happen for your wedding, they can then tell you potential costs that might be involved (ie: microphone rental, video screen rental, staffing an extra bar, etc.)
- Flexibility (can be as inexpensive as the couple are comfortable with) and controllable bar costs (by providing your own beverages from Costco/Sam’s Club and returning what isn’t consumed).
- More work (tents are a lot of work) and coordination means more vendors and details required.
TIP: Try to find vendors that are able to provide more than one service. That way, you might be able to get a package deal instead of outsourcing to each individual vendor and paying each one a separate check.
It IS possible to have it all!
Our suggestion to “having it all” is to have your ceremony (and maybe cocktails) outdoors so you and your guests get to enjoy the outdoors when it matters most (when you can see everything and take pictures with a beautiful backdrop) with your reception indoors. This option will save you on cost, stress, no worries about the weather, you will be in A/C, and you will very likely also be able to have your event last longer (as most outdoor events must end by 9-10pm).
Regardless of which setting you choose, either one can be turned into your dream wedding atmosphere with proper preparation. This is your special day and everything should be the way you’ve dreamed it would be! Hopefully this will help guide you in the appropriate direction that is right for you. Be sure to follow us for more blogs and tips!
~A Perfect Day~