Hawaii Beach Wedding

Wedding Budget (Create a budget AND stick to it)!!!



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Christie Pham Photography | www.christie-photography.com



Christie Pham Photography

Most couples we meet, tell us that one of their biggest concerns or reasons why they are interested in hiring a Wedding Planner is to save money or stay in their budget.  Budgets are ALWAYS important and even more so when starting a life together.  We can’t express how important having a sold grasp on your budget is for your combined happiness and ability to enjoy the planning process is.  For this reason, we are VERY excited to help shed some light on this VERY IMPORTANT topic.



Christie Pham Photography | www.christie-photography.com



Christie Pham Photography

From Venue to Vendors, setting a budget can be daunting and initially overwhelming as many don’t know where to begin and what to consider.  Since it can take months research multiple vendors to determine the “average” cost of something and there is still NO way to determine if your wedding is “average”, we recommend looking at YOUR own finances and determine what both of you (Bride & Groom…or if you are lucky, any parents) are able to CONFIRM spending.  Once you know what your budget is, make sure it is an amount you BOTH are comfortable with and won’t need to eat instant saimin everyday to afford ;-).  This will help you to enjoy being engaged as well!    NOTE:  If parents or Sponsors offer to “help” with the cost of your wedding, ask them to deposit their generosity into a “Wedding Bank Account” for you.  *You can tell them you are requesting this so you can keep track of your expenses.*  This will give you the peace of mind knowing what you actually have in your budget and not plan with what “might” come through.  ***If it isn’t deposited, DON’T count on it.***

Here come the actual steps to work with AND STAY within your budget (***IF you want to***).   NOTE:  For the sake of examples, we will be working with a budget of $50,000.  This is NOT an average, just an example.

  • List all of the various vendors (items/services) you plan to spend money (or include in your budget)


    Hyatt Wedding Cake



    Hyatt Wedding Cake

    • To help you get started, here is a list of common types of vendors (Ceremony/Reception venue, Coordinator/Planner Photographer, Videographer, Ceremony music, Florist, Reception music, Favors, Master of Ceremony/MC, Wedding Cake, Officiant/Clergy, Hair/Makeup, Attire, Invitations, Transportation, Decor, Linen, Lighting, Caterer, Photo Booth)
  • Then list your vendors in order of priority to YOU!   NOTE:  If someone is contributing to the budget of your wedding, they may insist in having a voice in your decision.  Unfortunately, if you don’t want this to happen, you may need to consider gracefully turning down their offer.
    • You should NOT have more than one “#1”
    • #1 Should be YOUR most important priority (just because something is important to many other couples, it may not and doesn’t need to be important to you)
  • Using the budget amount you came up with, divide up that amount and assign a dollar amount to each type of vendor.     NOTE: Regardless of what each type of vendor typically charges, don’t think about it.  Your #1 priority needs to have more than #2, #2 needs to have more than #3, etc.  The example below is not the typical order of priorities OR averages spent, we are using this list (and the amounts) to prove a point and show you an example of what your list should look like (ie: wedding favors are usually a lower priority):


Centerpieces



Centerpieces

  • Venue: $30,000
  • Favors: $3,500
  • Videographer: $3,250
  • Cake: $2,950
  • Florist: $2,500
  • Photographer: $2,100
  • MC: $1,700
  • DJ: $1,500
  • Hair and Makeup: $1,250
  • Dress: $750
  • Tux: $500
  • Now you are ready to START choosing and securing your vendors!  Start with your #1 priority and work your way down.  It is important to work in order and here is why.  1)  You don’t want to lose valuable time securing something that isn’t important to you (just because it might be more important to the “average” couple) 2)  You don’t want to use up your budget on something that isn’t important to you (for the same reason).


    PC: Kai Photo



    PC: Kai Photo

    • By having more money allocated to your #1 priority, you should be able to spend the appropriate amount based as your unique priorities
    • If you have MORE than enough for the type of vendor you are securing, you can move the remaining amount to your next highest priority
      • (ie: If you only needed $25,000 for the Venue, you now will have $8,500 for your favors)
    • If you DON’T have enough money for the vendor/priority you are currently working on, you (as a couple) can decide how much money you want to lower any of the lower priority category budgets or if you want to just eliminate your lowest priority completely.
  • If you follow this process, you will never be SURPRISED regarding your budget.   TIP:  If possible, try to have your vendors secured 4 months prior to your wedding date so you can begin to work out the finer details of your wedding!

Happy Planning!



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Wedding Lingo 101 (post #1)

Wedding Lingo 101: Venue

You will hear and see many wedding terms appear and reappear in many different places. Let us guide you down the aisle of basic wedding terminology!

 #1. Minimum Requirements and Room Rental Fees:

Most wedding venues will have a “minimum requirement”. Whether it is food, beverages, the amount of guests, there will be a minimum dollar amount you will need to spend in order to host your event at their establishment.  These terms will usually be found in your BEO/catering contract or menu options and may vary depending on each venue.

Remember, no matter how much your plans change over the months of planning your wedding, you are locked into that minimum number so you have to be comfortable with hitting it. If the minimum requirement isn’t met, the venue will offset the cost by applying fees. Sometimes a labor charge or room rental fee will be applied if the minimum requirement is not met.  On the bright side, at some venues, your room rental fees can possibly be waived depending on your minimum expenditure. Some venues may even allow you to exchange the Labor Charge with the Room Rental Fee. Please keep in mind that each of these fees may have additional service fees + state tax.

  • For Example: If your wedding reception is held at a hotel’s ballroom, the BEO/catering contract could say: “Room rental fee waived based on a minimum of $15,000.00 net revenue from food and beverage only. If the minimum net revenue is not met, the difference will be charged as labor charge + tax and service fees.” This means that your room rental will only be waived if you spend $15,000.00 in food and beverages alone (NOTE: beverages are not always included in the “minimum”). If you decide to have your ceremony there as well, the cost of your ceremony will not be applied towards the minimum stated on the contract.


JnW-Finished Ballroom 02



#2. Bar Services and Special Requests:

When deciding the specifics of your bar and beverage service, you will come across many different options and exceptions. But don’t worry, we’ll go over some popular bar service options to give you a better idea on which service will work best for you. (NOTE: not all options are offered at all locations. Country Clubs usually require you to have a completely hosted bar)

  • Hosted Bar: This is when the bride & groom pay for the entire cost and drinks are complimentary to the guests.
  • Partially Hosted: This can either mean the bar is hosted during specific times (ie: 5pm-9pm or during cocktails until open dancing), the bar is only hosting certain beverages (ie: ONLY beer, wine, and soft-drinks), or the bar is only stocked with certain beverages (ie: beer, wine, and soft-drinks).
  • No-Host Bar: This is when the guests will pay for their own beverages. Most of the time, guests are given “Drink Tickets”. The amount of tickets each guests receive, as well as what type of drinks the tickets can apply to (ie: anything at the bar or only specific beverages) will be determined by the Bride & Groom.
  • Bar Cap: Since there are a number of options on how you can serve alcohol (or not) at your wedding, cost is probably one of the biggest concerns. With a “Bar Cap” you can determine a set dollar amount as your limit for a Hosted Bar. Please keep in mind that if you set a limit, you will need to determine if that limit is inclusive with sales tax and service charge, or not. If it’s not, the service charge and tax will be added on top of your limit (after it is reached).
  • Special Requests: After selecting your bar service, should you have any special requests, please be sure to notify your venue through your BEO/Catering Contract.
    • Example #1: Your BEO/Catering Contract may say something along the lines of: “Banquet Captain to notify father of the bride when bar reaches $1000.00, FOB may choose to extend and will make the call at that time, whether the bar will be hosted or to be switched to a no-host bar.”  In this case, the father of the bride will be  making the decision instead of the Bride & Groom.
    • Example #2: If in the event that the bar is NOT fully hosted, often times you can make special  accommodations for specific individuals to be fully hosted throughout the entire event:

A. ONLY the Bride & Groom

B. ONLY the Wedding Party

C. Only the Wedding Party & Immediate Family


DYLAN DAWSON (224)


Photo by: Dylan Dawson Photography

***NOTE:  If you plan to host the immediate family (but not the guests), they can often only be “hosted” while seated at their “family table”. Otherwise, the banquet staff would not be able to identify the “immediate family”.  It is usually easy to identify the wedding party, so they would not need to be seated, to be hosted.

#3. Vendor Meals:

Although it is not required to feed your vendors (unless it is mentioned in their contract), it is customary to do so. Especially for the vendors that will be at your event for an extended amount of time like your coordinators, photographers, videographers, DJ and MC. These people will be at your event from start to finish and they won’t be able to step out to grab food elsewhere, nor do the venues allow. Each venue offers different “Vendor Meals”. You have the option to provide them with the same meal you and your guests are having, a version of your what your guests will have, or even a “vendor meal” (something completely different) from the venue.

  • NOTE:  If a vendor is not fed, they may leave to go and eat elsewhere and return which potentially means they might miss something important.

    The wedding cake decorated with red, purple and creme flowers


    The wedding cake decorated with red, purple and creme flowers

#4. Final Gte (Final Guarantee):

This is the final count and guaranteed number of guests that will be attending your wedding. If more guests are in attendance than the guaranteed number, the actual number served will be charged. Venues are aware that the counts are constantly changing (even on the wedding day) so it is understood that the “Final Guarantee” might not be final. However, if you have a significant count increase, the venue can’t guarantee that they will be able to accommodate your large increase due to shortage in food or wait staff. Please keep in mind that the food is purchased and prepared based on the final guarantee. In order for your venue to efficiently serve you on your big day, this number needs to be as accurate as possible and in most cases, provided to your venue at least 3 BUSINESS days prior to your event date.

  • NOTE:  If fewer guests than  the Final Guarantee you provided to the venue attends, you will still be      charged for the amount of people you guaranteed.

We hope this information was helpful and will continue to post more information about other “Wedding Lingo” in the future :-).

Happy Planning!

~A Perfect Day~

Who are you? What do you do? Getting to know your Wedding Vendors

There are a lot of people that will be an essential part of your big day to make your dream become a reality. To name a few, there is a Catering Sales Manager, Banquet Captain, Wedding Designer, and Wedding Coordinator. What role does each person play? Here is a brief description of their specialties and how they’re an important contribution to your special day.


sheraton 4


Photo by: La Vie Photography

Catering Sales Manager
The title of Catering Sales Manager may differ for each venue. Most commonly, their primary role is to assist you with securing the venue, along with the floor plan, food, and beverages should you decide to order from the venue. Sometimes the Catering Sales Manager will be confused as a Wedding Coordinator. Please keep in mind that the Catering Sales Manager specializes in the venue, available amenities, and their menu options. Unlike a Wedding Coordinator, they won’t be able to assist you with reminding your bridal party of all pertinent call times and “don’t forgets” on the wedding day.

Banquet Captain
Now let’s introduce the Banquet Captain! Their role is to execute what was agreed upon in your Catering Contract/BEO (Banquet Event Order). They are responsible for overseeing the execution of all details arranged with the Catering Sale Manager/banquet operations. Therefore, if you have any concerns about the venue on your big day, it should be communicated with your Banquet Captain.  After spending the amount of time, whether it’s days, weeks, or months, communicating with your Catering Sales Manager about your selections, pricing, and details, there is a high possibility that your Catering Sales Manager will be present on your wedding day for a limited amount of time (if at all). Rest assured; this is when your Banquet Captain steps in! The Catering Sales Manager and the Banquet Captain work closely together in communicating the specifications for your big day. Your BEO (Banquet Event Order/Private Party Agreement/Wedding Detail Report) is one of their most essential tools of communication, which is why it is so important to make sure it’s accurate and delivered to your Catering Sales Manager by the deadline.  NOTE:  If you hire A Perfect Day, we will work VERY closely with your Banquet Captain on your behalf.

Wedding Designer
Behind door number three, we have your Wedding Designer! Your Wedding Designer specializes in collaborating every element in a way that will bring each couple’s wedding ideas to life; creating the perfect ambiance for your special day. They have skills in décor, lighting, layout, texture, and color design. From table linens, napkins, chair types and shapes, flowers, walls, to spotlights that pulsate to the music, your Wedding Designer will be able to provide insight and design to keep your wedding aesthetically constant with your invitations and thank you notes.

TIP: Some vendors (including A Perfect Day) might even give you their design input for FREE!


BIANCA PHOTOGRAPHY


Photo by: Bianca Photography

Wedding Coordinator

Finally, we are pleased to present… your Wedding Coordinator! This is the person that gather all your details together, organizes, and manages all aspects of the wedding to ensure that things run smoothly on your big day. Essentially, their role is to alleviate the stress from the Bride & Groom so the couple can enjoy their wedding! From having a copy of your speech handy, making sure you have the lucky envelope (li-cee) ready for the Chinese Lion Dance performers, to locating your photographer, your Wedding Coordinator will know each person’s role and make sure each of them plays their part so you won’t have to run around in your extravagant wedding heels. Above all, their main concern is the happiness of the Bride & Groom!

Your Wedding Coordinator is also a great resource for everything wedding related! Coordinators may offer excellent consulting services to point you in the right direction, such as advice on which photographer fits your budget. However, it is entirely up to the couple to decide how involved or not involved they want the coordinator to be in the planning process. This is how your coordinator determines a price quote for their services. The price may vary, depending on the coordinator and the services they provide.

Happy Planning!

~A Perfect Day~

Indoor vs. Outdoor Weddings

Private Indoor Wedding or Fresh Outdoor Wedding

Weddings are one of the most special moments in the lives of a couple. Being in Hawaii, having a wedding indoors versus outdoors can be one of the hardest decisions a couple will make.  In Hawaii, an outdoor wedding may have fresh air and breathtaking views, but there are both advantages and disadvantages to choosing an outdoor wedding. The tug of war between indoor events and outdoor events in Hawaii might be a bit tough because there are so many options!





Ceremony at The Kahala Hotel (Photo by: VISIONARI)

When weighing your options, it all comes down to the availability and space of the venue, the weather, ambiance and décor, your vendors, and of course, the cost of it all. To help you with your decision, we’ve listed some pros and cons for you to consider. We will even include some tips so you will have an idea on how to prepare for them.

AVAILABILITY & SPACE: WHAT DO YOU MEAN IT’S NOT AVAILABLE’???

Since Hawaii is considered one of the top wedding destinations, most of the popular indoor AND outdoor venues are booked out a year in advance (or even more). If you prefer to have your wedding on a weekday, you might have a better chance securing your desired venue with a short notice. Do you have a big guest list? If you do, maybe an outdoor wedding would better accommodate your guests so they won’t feel cramped in a ballroom. Are you planning from afar?  If so, an indoor venue might be your best route to save on the added stress of planning an outdoor reception and be able to celebrate til later in the evening.

Indoor (PRO):

  • Convenient access to restrooms (usually well kept), you can control your guest count (not having to worry about the cost of having to invite “everyone”), less coordination/planning is usually required as fewer vendors are needed.

Indoor (CON):

  • Depending on which venue you choose, their maximum capacity might hinder you from inviting everyone on your guest list.

TIPIf you already know that your final guest count would exceed every venue’s max cap., you may want to consider an outdoor wedding or reducing your guest count.

Outdoor (PRO):

  • Lots and lots of SPACE! Kids can run around freely, you can space out your tables and chairs so your guests can mingle, and you can invite as many guests as your heart’s desire.

Outdoor (CON):

  • Some outdoor venues might have limited parking spaces (especially if you have a really large guest list).  It can also be harder to control/limit your guest list as there is enough space to fit everyone.

TIPCheck with the venue to see if they offer an alternative parking solution or maybe hire a valet.





Sheraton Waikiki Hotel – View from the head table (Photo by Kai Photo)

WEATHER: THE BEAUTY OF MOTHER NATURE, OR NOT….

One of the things that Hawaii is known for is our beautiful weather and scenic views (especially during the summer). For those that are familiar with our weather will know that there are many possibilities. Some days, you might find yourself searching for a spot on the beach to soak up the sun, some days you might find yourself hiding from the sun. Some days the island breeze can give your hair that Picture Perfect wind effect, some days it can create a mini tornado with your hair! From sprinkles of rain, to thunderstorms, to hail, Mother Nature has never failed to keep us on our toes. But everyone knows that weather can be unpredictable. As you plan for one of the biggest days of your life, you still want to be considerate of the comfort of your guests. The key is to be prepared for any possible scenario. These days, there are really fancy tents you can rent to give your outdoor wedding an extravagant appeal as well as shelter for you and your guests.

Indoor (PRO):

  • Comfortably air conditioned, hair intact, dry clothes, clean shoes, and you won’t have to swat flies and mosquitoes all night.

Indoor (CON):

  • If it’s a beautiful day outside, you could miss out on enjoying the warmth of the sun and even the moonlight reflecting in the ocean (unless of course, you have a view from the indoors).

TIP: For picture purposes, you can consult with your photographer to see if they’d be open to capturing a few photos outside (ie: taking you outdoors for “sunset pictures” when dinner begins)…or have your ceremony and/or cocktails outdoors.  ***NOTE:  The rainier months of the year are from Mid October through March.

Outdoor (PRO):

  • From bright sunshine and blue skies to priceless sunsets and nice island breezes, being outdoors is very refreshing for those who enjoy.

Outdoor (CON):

  • Besides the chance of rain (that can come in horizontally), bugs, gusts of wind (which could affect your decor), and the blazing sun, Mother Nature might also trigger allergies if you or your guests have any. Unlike food allergies, where you can just avoid consuming the items you’re allergic to, you can’t remove the allergens and pollens from the air.




St. Patrick’s Church (Photo by RACHEL ROBERTSON Photography)

TIP: Taking Benadryl and consuming alcohol may not be the best idea. We recommend lots of tissues and staying hydrated if you choose to host your wedding outdoors.

AMBIANCE AND DECOR: SETTING THE MOOD

Are you looking to be surrounded by the tranquility and natural beauty of our island (outdoors) or are you seeking something more private and extravagant (indoors)? With an outdoor wedding, this could mean less decorating since nature becomes your natural backdrop. Indoor weddings are enclosed so you won’t have to scream your vows (unless you want to) to overpower the noise of cars, planes, or construction work. Many venues have rules and regulations you may have to follow. Be sure to get all of your décor ideas “Okayed” by the establishment. If the venue doesn’t allow something, keep looking for the perfect venue!

Indoor (PRO):

  • Noise control and exclusiveness. You won’t have nosy strangers watch you exchange your “I Dos” or in your pictures.

Indoor (CON):

  • Not too many layout options for you to arrange the tables and you might be limited on the amount of decorating you can do.

TIP: This could be a good thing. You might save a lot of money from less decorating.  There are also some indoor options with gorgeous views of the outdoors through floor to ceiling glass doors or windows!

Outdoor (PRO):

  • Gorgeous “Hawaii” scenery. Lantern lights and a fantastic sunset can create a really magical end to your big day.

Outdoor (CON):

  • Your photographer will have to race the clock so that he doesn’t lose precious sunlight for those sunset photos.




Royal Hawaiian Hotel (photo by Derek Wong Photography)

TIP: Have a list of all the poses and photos you want to take and allocate enough time before the sunset for the photographer to work their magic.

VENDORS: SUPPLY AND DEMAND

As relaxing as an outdoor wedding seems, it usually requires more work than an indoor wedding. If the outdoor venue is not able to supply you with your outdoor necessities like: tents, tables, chairs, linen, food, catering equipment, dance floors, lighting, generators, setup/breakdown staff, servers, etc., you will need to look for a vendor that can supply you with all of the above, or work with multiple vendors to make sure you have everything you need. On the bright side, an outdoor wedding would allow you to customize every aspect to your liking, while indoor weddings might have restrictions and set packages that you have to oblige to.

Indoor (PRO):

  • Not only do they provide you with tables and chairs, all of your vendors will have access to electricity! Not to mention, a full kitchen for all your catering needs (including space to keep your layered wedding cake), and items to assist with troubleshooting.

Indoor (CON):

  • Limited food/catering options as well as limited decorating options.

TIP: Ask your vendors for their suggestions as they may have very creative ideas that work within the limitations as set forth by your venue

Outdoor (PRO):

  • You can bring your own food/choose your own caterer and your photographer can easily meander around your guests.

Outdoor (CON):

  • More supplies are needed, such as tents and covers to keep guests and food safe from rain, bugs, or even the sun. Also, lighting can be difficult due to the lack of outlets and power sources. You will have to get creative in finding ways to light up your evening.

TIP: Your vendors should have generators, but you might want to double check with them just in case their company doesn’t provide back-up generators.

COST: TO SPEND OR NOT TO SPEND…

According many of the couples we come into contact with, many of the brides originally think they will save money with an outdoor wedding.  As planning continues, most couples realize that an outdoor wedding usually costs more than an indoor one.  The reason it usually costs more is because the flexibility in cost is dependent on the couple’s preference. If you select an indoor venue that is top notch, it could be very pricey. If you decide to have an outdoor wedding with all the bells and whistles, that could also add up very quickly. Please keep in mind that if your venue does not provide the necessary items like: tents, chairs, linen, dance floor, sound equipment, generators, lighting, food, etc., it would be an additional cost.  NOTE: If you are not okay with plastic utensils, that could be a cue that outdoors may cost you more than indoors.

Indoor (PRO):

  • Fully staffed and No additional costs (liability insurance, catering, renting each fork, cup, napkin, disposing of trash, etc.)

Indoor (CON):

  • Minimum requirements (depending on the venue, their min. may be very high)

TIP: Consider all of your venue options before making your final decision. Ask questions and ALWAYS read the fine print.  No vendor we have worked with has ever tried to have any “hidden fees”.  If you tell your vendor what you have in mind and would like to have happen for your wedding, they can then tell you potential costs that might be involved (ie: microphone rental, video screen rental, staffing an extra bar, etc.)

Outdoor (PRO):

  • Flexibility (can be as inexpensive as the couple are comfortable with) and controllable bar costs (by providing your own beverages from Costco/Sam’s Club and returning what isn’t consumed).

Outdoor (CON):

  • More work (tents are a lot of work) and coordination means more vendors and details required.




Photo by Derek Wong Photography

TIP: Try to find vendors that are able to provide more than one service. That way, you might be able to get a package deal instead of outsourcing to each individual vendor and paying each one a separate check.

It IS possible to have it all!

Our suggestion to “having it all” is to have your ceremony (and maybe cocktails) outdoors so you and your guests get to enjoy the outdoors when it matters most (when you can see everything and take pictures with a beautiful backdrop) with your reception indoors.  This option will save you on cost, stress, no worries about the weather, you will be in A/C, and you will very likely also be able to have your event last longer (as most outdoor events must end by 9-10pm).

Regardless of which setting you choose, either one can be turned into your dream wedding atmosphere with proper preparation. This is your special day and everything should be the way you’ve dreamed it would be!  Hopefully this will help guide you in the appropriate direction that is right for you. Be sure to follow us for more blogs and tips!

Happy Planning!

~A Perfect Day~

 

Weddings at the Halekulani Hotel | Hau Terrace, Ballroom, and Courtyard

Being awarded as one of the top hotels on Oahu, the Halekulani is always known for its beautiful setting, impeccable service and magnificent cuisine. It is A Perfect Day’s pleasure to work with the Halekulani as their staff are always so nice and easy to work with! Along with its beautiful setting, additional benefits and perks that the Halekulani offers are menu price guarantee six months in advance and FREE validated parking for banquet events!!

Now let’s take a tour to the Halekulani’s various wedding locations…

The Ballroom is located on the second floor of the Ewa Tower and is pillar-less and features elegant teakwood paneling. The Ballroom foyer includes a lanai that overlooks the beautiful Garden Courtyard. The maximum capacity of the Ballroom is 270 guests (27 round tables of 10 persons each) and the minimum food revenue requirement to book the site would be $12,000.00 for a dinner reception and $7500.00 for a lunch reception (excluding beverages, 10% service charge and tax).  ***Please keep in mind that minimums and information are subject to change.


dd


Round table setup with tall floral centerpieces





Spacious ballroom with round tables (Photo by David Murphey of David MurpheyPhotography)

 


Ballroom with linen draping and head table set up (linen & draping by Les Saisons & Vignette) - Florals by Floral Inspirations


Ballroom with linen draping and head table set up (linen & draping by Les Saisons & Vignette) – Florals by Floral Inspirations

*Available in two smaller sections EXCEPT on Saturdays, when only the entire Ballroom is available.*

If selecting The Ballroom as the reception location, the ceremony would then be at the Garden Courtyard. The Garden Courtyard is a beautiful and lush garden located in the heart of the hotel and framed by tall palm trees. The ceremony location will be complimentary if purchasing Halekulani’s reception package that reaches a food revenue minimum of $6000 (plus 10% service charge and tax). If you wish to hold a ceremony only, the applicable ceremony site fee would be $1,500.00++ (includes setup of a white lattice gazebo or wooden trellis, up to 50 chairs, and 6 stanchion poles). However, as the courtyard is open to public, unfortunately there can be no amplified entertainment in the area.

***Please keep in mind that minimums and information are subject to change.


What a wonderful site for wedding ceremonies! (Photo by Visionari)


What a wonderful site for wedding ceremonies! (Photo by Visionari)


Romantic white wedding arch


Romantic white wedding arch

 


Simple wedding ceremony set up (Photo by David Murphey of David Murphey Photography)


Simple wedding ceremony set up (Photo by David Murphey of David Murphey Photography)

The Hau Terrace is another perfect location for weddings. The Hau Terrace is a lovely room surrounded by French glass doors that open up to a spacious lanai. It has breathtaking views overlooking Diamond Head, the Pacific Ocean and the hotel’s pool. The maximum capacity of this room is 120 guests (12 round tables of 10 persons each), and the minimum requirement is a food revenue of over $6,000.00++. No amplified entertainment is permitted in the Hau Terrace.

***Please keep in mind that minimums and information are subject to change.


U-shaped table set up in the Hau Terrace for a small intimate affair


U-shaped table set up in the Hau Terrace for a small intimate affair


Wedding ceremony in the Hau Terrace (Photo by ECLAT Photography)


Wedding ceremony in the Hau Terrace (Photo by ECLAT Photography)

If selecting the Hau Terrace as the reception location, the wedding ceremony would then be at the lanai area adjacent to the room. Again, the use of lanai will be complimentary if purchasing Halekulani’s reception package that reaches a food revenue minimum of $6000++. If you wish to hold a ceremony only, the applicable ceremony site fee would be $1,500.00++.

***Please keep in mind that minimums and information are subject to change.


Hau Terrace Lanai overlooking the Pacific Ocean


Hau Terrace Lanai overlooking the Pacific Ocean with 4-Post Brown Arbor (ceremony option)


Simple ceremony set up


Simple ceremony set up


Cozy lounge chairs out on the lanai


Cozy lounge chairs out on the lanai

The Halekulani’s banquet menu offers a wide selection of menu choices from full course meals to buffets.  See below for Halekulani’s banquet menu. If food revenue minimums are not met, the difference will be charged as a room rental fee. The menu is subject to change, but the prices are guaranteed six months in advance.To hold a ceremony at Halekulani, it is required for the couple to either stay at the hotel and/or hold the reception here. For couples who would like to have their ceremony (only) at the Halekulani (without a reception or without staying at the Halekulani), they may inquire to do so and 1 month prior to the wedding date (no earlier).

Click HERE to see a list of Halekulani’s reception packages and amenities.

Click HERE to see Halekulani’s LUNCH menu.

Click HERE to see their DINNER menu.

Click HERE to see their HOR D’OEUVRES menu.

*Banquet menus and pricing are subject to change.*

For more information, please visit Halekulani’s website or contact their Catering Sales Manager Loren Petrowski at (808) 923-2311 or at loren.petrowski@halekulani.com or Director of Catering Joel Nishimoto at joel.nishimoto@halekulani.com.

Here are two videos of some past weddings we did at the beautiful Halekulani! (Credits to Studio Red and Crane Media Productions).

Weddings at the Hyatt Regency Waikiki | Na Lea Terrace, Makai, Moloko, and Mauka Ballrooms

Conveniently located in the heart of Waikiki, the Hyatt Regency Waikiki is known as one of Hawaii’s most magnificent hotel with an open atrium lobby and cascading waterfalls. A Perfect Day LOVES coordinating weddings at the Hyatt as their staff are always so nice and so easy to work with!

The Na Lea Terrace is linked by the Diamond Head Bridge and is located on the 3/F of the hotel. The private ocean-front Terrace is perfect for couples who prefer open-air ceremonies. The Hyatt has offered a variety of wedding ceremony packages which all include set up of an elegant white gazebo, white aisle runner and white chairs for guests as well as amplified sound system. Prices of the wedding packages start at $1200.00 (subject to Hawaii state tax). Site rental fees are included in the packages. Please click HERE to see a list of the Hyatt’s wedding ceremony packages.


STANDARD Outdoor setup at the Na Lea Terrace (Non-professional picture)


STANDARD Outdoor setup at the Na Lea Terrace (Non-professional picture) ***MISSING from picture: White carpet aisle runner



One of our all time favorites...the Ceremony (optional) amphitheater seating!  Photo Credit to Eugene Kam Photography



One of our all time favorites…the Ceremony (optional) amphitheater seating!  ***White Carpet Aisle Runner not shown*** ***Photo Credit to Eugene Kam Photography***

 


The white gazebo with green floral decorations


The white gazebo with green and white floral decorations

If you are dreaming of a classy and romantic wedding ceremony and reception, the Regency Ballroom is definitely the right pick for you! The elegant Ballroom is surrounded by French glass windows and accentuated by a grand crystal chandelier right above the central dance floor. The Ballroom is also very spacious and we highly recommend it if you plan to invite a large party of guests as it can seat up to 500 guests comfortably. There are no site rental charges for the Ballroom as long as the food and beverage minimum requirements are met. Please contact the Hyatt to determine what the minimum requirements are for your wedding date as prices vary. (See the end of the post for contact information)


Head table set up under the elegant chandelier (Photo by Ambiance Photographic)


Head table set up under the elegant chandelier (Photo by Ambiance Photographic)


Lovely pink reception tables! (Non-professional picture)


Lovely pink reception tables! (Non-professional picture)

 


Another feel of the Ballroom with linen draping and ambiance lighting (Photo by: Ambiance Photographic)


Another feel of the Ballroom with linen draping and ambiance lighting (Photo by: Ambiance Photographic)

The Hyatt offers a variety of banquet menu choices which range from buffet (brunch, lunch, or dinner) to plated meals (lunch or dinner). In addition, the Hyatt also provides special menus such as Hawaiian Luau Buffet, Japanese Buffet, and Chinese course menu. Please click HERE to see their menus (from eBrochure) and HERE for the corresponding prices of the menu.

Last but not least, one BIG “pro” of having your wedding at the Hyatt is to have the chance to take pictures in front of the beautiful waterfall in their open atrium lobby.


The well-known cascading waterfall of the Hyatt Regency Waikiki


The well-known cascading waterfall of the Hyatt Regency Waikiki


How romantic!


How romantic!

Here are two videos of our past weddings at the Hyatt Regency Waikiki!! THANK YOU Video 21 Productions for sharing the videos with us!

3 Hyatt Regency Waikiki Hotel by VIDEO 21 from A Perfect Day on Vimeo.

2 Hyatt Regency Resort & Spa by VIDEO 21 from A Perfect Day on Vimeo.

For more information, please refer to the Hyatt’s eBrochure which can be found HERE. If you have any other questions concerning the Hyatt’s services and wedding packages, please email to hnlrwedding@hyatt.com or contact their Catering Manager Michele Ganiko at michele.ganiko@hyatt.com

Another AMAZING Wedding Venue — The Modern Honolulu

Our visit started at the Morimoto restaurant at The Modern Hotel!







Outdoor seating at Morimoto







Private space at the restaurant.. LOVE the decor and ambience!







Love the food too!!







Their Peanut Butter fondant….I'm still thinking about this and wish I could eat MORE!







Comfortable & cozy seating OUTSIDE at the Morimoto restaurant (complete with a fire pit)!







The decor inside of the restaurant gives a very fresh feeling!







Can you picture walking down THIS aisle for your ceremony? I LOVE the trees…and YES there is a chance of hanging things!







Cozy lounge chairs at the Sun Suite







Another side of the Sun Suite







Outdoor terrace area that is PERFECT for cocktails







The Ballroom at the Modern Honolulu.. LOVE the mix and match of the light color decor and basket-weave ceiling lamps (Credits to Kai Photo)







View of the Ballroom from the sweetheart table (Credits to Kai Photo)







Warm earth-tone design of the Ballroom







A red wedding reception theme at their Ballroom

Here’s an AMAZING video of a wedding at the Modern Honolulu.. Mahalo to Hawaiian Ryan Production (808-497-3112)  for sharing this awesome video with us!!

Ceremony & Reception Decor Ideas from our friends at Event Essentials!

Want something different and unique to spice up your wedding decor? Here we are EXCITED to share with you some decor inspirations and ideas!!! Hope you can spot some perfect decor items below from Event Essentials to mix and match with your wedding theme!!

Teak lounges

Rustic wooden wedding sign

Rustic wooden beverage sign 

Capiz Napkin rings

 Pearl napkin ring

Wooden escort card holders

 Pearlized shell place card holder

 Rustic wooden washline card & photo holder

Vintage wooden frame chalkboard 

 Simple wooden cake stands

 Wood stump cake stand

Natural mesh market umbrella

Round pearl white sea sponge charger

 Diamond frosted charger

 Round red canyon charger

 Square monkeypod charger

 Square honey woven rattan charger

Glass beverage/cookie jar

 Whiskey barrels

 Galvanized bucket for storing beverages

 Mason jars

Teal glass votives

 Moroccan lantern

 Buri lantern

 Lounge decor with buri lanterns

 

John at Event Essentials prides himself on GREAT service and the other thing we love about him is that he is always open to ideas if you want something that you can’t find….he can possibly MAKE IT for you!  If you’re interested in renting any of the decor items or if you have any questions, feel free to contact:

EVENT ESSENTIALS
John Berry
Creative Director
Phone #: 808-688-8700
Email: John@EEHAWAII.com
Website: www.EEHAWAII.com

Color Themes For Your Wedding!

Want to add some fun to your wedding decor? Here are just some playful mix and match of the color themes…

Enjoy!

Yellow and white


Yellow and white table decor


Yellow and white table decor


Vibrant yellow floral arrangement


Vibrant yellow floral arrangement. Photo by David Murphey


Party favors. Photo by David Murphey


Party favors. Photo by David Murphey

Yellow and blue


A mix of bright yellow and navy blue table decor


A mix of bright yellow and navy blue table decor


Yellow rose and chrysanthemum centerpieces


Yellow rose and chrysanthemum centerpieces

Red and orange


Outdoor ceremony idea with red and orange theme


Outdoor ceremony idea with red and orange theme


A wedding cake decorated by red and orange flowers


A wedding cake decorated with red and orange flowers


Table decor with crimson red and light orange roses


Table decor with crimson red and light orange roses. Photo by Paul Hayashi

Purple and white/creme


White lilies in lavender-colored wrapping


White lilies in lavender-colored wrapping


Purple-themed reception


Purple-themed reception

Purple and pink


A bouquet of blue purple and baby pink roses!


A bouquet of violet and baby pink roses!


Outdoor decor featuring purple and pink flowers


Outdoor decor featuring purple and pink flowers

Green and pink


Simple wedding cake design


Simple wedding cake design. Photo by Reve Photography


Reception table decor featuring pink and green color schemes


Reception table decor featuring pink and green color schemes. Photo by David Murphey


A mix of light pink and forest green


A mix of light pink and forest green. Photo by Chrissy Lambert

Black and pink


Black and pink themed table decor


Simple black and pink themed table decor


Black and pink table design. Photo by Kai Photo


Black and pink table design. Photo by Kai Photo


Romantic table setting. Photo by Kai Photo


Romantic table setting. Photo by Kai Photo

Orange and purple


Table design with a blend of orange, coral and violet colors


Table design with a blend of orange, coral and violet colors


Orange floral arrangement matched with light purple linen


Orange floral arrangement matched with light purple linen

Green and white


Spring-themed table decor. Photo by Rachel Robertson


Spring-themed table decor. Photo by Rachel Robertson


A contrast of green and white


A contrast of green and white


Green and white bouquet


Green and white bouquet

Brown and ivory


Cute party favors


Classy-looking gift boxes. Photo by Visionari


Brown and ivory-themed table setup


Reception table setup


Elegant table decor featuring brown and ivory colors


Elegant table decor

Blue and white


Blue and white head table decor


Blue and white head table decor


The blue and white color scheme adds a mystifying touch to the ambiance


Mystifying blue and white table decor


Ocean-colors outdoor decor


Ocean-colors outdoor decor

Black and blue


Black and blue reception idea


Black and blue reception idea. Photo by Frank Amodo


Black and blue gift box. Photo by Frank Amodo


Black and blue gift box. Photo by Frank Amodo

Black and purple


A contrast of purple and black


A contrast of purple and black

Multi-color


Table design with a wonderful array of colors


Table design with a wonderful array of colors


A multi-colored bouquet


A multi-colored bouquet


Colorful wedding cake


Colorful wedding cake

Bridal Expo

Although we haven’t had a booth at any bridal expo in years, I always enjoy helping fellow vendors whenever I am available to do so.  Before starting my shift, I took a look around and took some quick pictures of some of my favorite booths.  Since I met with a number of couples who were not able to attend the expo, I wanted to share these.  I hope you enjoy!


Les Saisons display of various colors and optional ties of sashes


Les Saisons display of various colors and optional ties of sashes


Vignette Display...I love the simple look and the hanging glass globes


Vignette Display…I love the simple look and the hanging glass globes


Mini candy bar display...this is a NEW company but I liked her display and my weakness for the black & pink color combination!


Mini candy bar display…this is a NEW company (Sipping Chocolate) but I liked her display and my weakness for the black & pink color combination!


This is something NEW I found at the expo...it is "Sipping Chocolate"!!!  It is VERY YUMMY and served warm.  For ANY chocolate lover, this is a GREAT option!!!  If you want to have something special and don't want the chocolate fountain, this can definitely do the trick!


This is something NEW I found at the expo…it is "Sipping Chocolate"!!! It is VERY YUMMY and served warm. For ANY chocolate lover, this is a GREAT option!!! If you want to have something special and don't want the chocolate fountain, this can definitely do the trick!


Here is the contact information for the "Sipping Chocolate" and if you can read it...the pricing is also listed.


Here is the contact information for the "Sipping Chocolate" and if you can read it…the pricing is also listed.


Overall display by the Hyatt


Overall display by the Hyatt


Up close display from The Hyatt Regency Waikiki created by Florist Grand


Up close display from SU-V Expressions


Tabletop display by REA Events...I still tend to gravitate towards the modern black and white and the contast color of blue works so well!


Tabletop display by REA Events…I still tend to gravitate towards the modern black and white and the contast color of blue works so well!


Combined display from SU-V Expressions & REA Events


Combined display from SU-V Expressions & REA Events